Request for bid/qualifications for Asbestos Abatement  

Part 1)             General Information

City of Fairbury is requesting proposals from responsible abatement contractors to abate asbestos from residential properties in City of Fairbury, Nebraska. The project is financed in part by the Hazard Mitigation Grant Program through the Nebraska Emergency Management Agency & FEMA.  Project is administered locally by Fairbury Development Services Director.

Sealed proposals are to be submitted to:  City of Fairbury Development Services Director, Attn: Laura Bedlan, 612 D Street, P.O. Box 554, Fairbury, Ne 68352 no later than 10:30 am on February 14^th, 2023

Part3)              Scope of Work

The project consists asbestos abatement of up to 13 properties.  The HMGP Acquisition process is strictly voluntary, and any property owner may withdraw their application at any time. As a result, the actual number of parcels could change.  The City of Fairbury will facilitate payment for all abatements conducted but will not order them for those property owners who withdraw. Therefore, abatement prices must be on a unit/parcel basis.

Part 4)             Abatement Stipulations

The following stipulations must be used and considered for all parcels:

1. Abatement will be conducted in a sequential order according to the schedule set by the City after each property has been purchased and inspected as needed, see attached map or contact Laura Bedlan to review sites.   Inspection information will be provided once received.
2. All bids need to show a unit price for each parcel and note all structures accordingly.  
3. All invoices must clearly note which parcels were abated on what date.  This is a FEMA requirement to track and comply with the grant requirements, failure to include these details may result in the company not being paid by City of Fairbury.
4. All debris must be taken to a certified landfill and documents showing these truck loads must be submitted with the invoices to be paid. Failure to supply detailed documents may result in the company not being paid by City of Fairbury.

Part 5)             Technical Requirements

Proposals shall include, at a minimum, the following information:

• Company name, address and contact information
• Meet bonding requirements per Federal 2 CFR part 200.326 (attachment A)
• Specialized experience and technical competence of the company
• Proposed project timeframe and ability to perform abatement on time
• The company’s proximity and familiarity with the City of Fairbury  
• Past record of performance of the company with respect to factors such as accessibility to clients, quality of work, and ability to meet schedules
• Previous experience with state/federally funded projects
• List of references for at least three (3) projects

Part 6)             Criteria for Selection

City of Fairbury will review all proposals received by the stated deadline and will select companies based on the following criteria:

• Specialized experience and technical competence of the company, including qualifications of staff to be assigned to the project
• Ability to complete project in a reasonable timeframe
• The company’s proximity and familiarity with the City of Fairbury  
• Past record of performance of the company with respect to factors such as accessibility to clients, quality of work, and ability to meet schedules
• Previous experience with mitigation projects or other state/federally funded projects
• References for past projects listed
• Cost per unit for abatement.  
• Other considerations, as applicable

After the City reviews each potential candidate, all companies will be scored, ranked and selected according to the criteria.

The City of Fairbury will not be responsible for costs incurred by any company in the preparation of their proposals. The City reserves the right to reject all proposals. The City of Fairbury is an Equal Opportunity Employer and invites submission of bids from minority and woman-owned companies. All companies will be notified in writing of the City’s decision based upon the review and selection.

City of Fairbury

c/o:  Laura Bedlan, Development Services Director 

612 D Street

Fairbury, NE   68352