November 16th, 2010
6:30 p.m.
Chairperson Polson made the statement regarding the Open Meetings Act as required by statute.
1. Chairperson Tim Polson called the meeting to order at 6:30 p.m. and asked for roll call. Other members present were: Phillip Rogge, Kelly Davis and Brad Kuzelka.
2. Next, was the motion to convene. Member Rogge made the motion to convene. Member Kuzelka seconded the motion. All members voted “Ai” - (Rogge, Polson, Davis and Kuzelka) / 0 - "nay". The motion passed.
3. Next, was the motion to approve the minutes of October 19th, 2010. Member Rogge made the motion to approve the minutes. Member Kuzelka seconded the motion. All members voted “Ai” - (Rogge, Kuzelka, Davis and Polson) / 0 - "nay". The motion passed.
4. Next, was Discussion and recommendation regarding the purchase of a dump truck.
The Public Works superintendant Mick Hynek was present and spoke in regards to the truck. Hynek noted that we have a good 93 truck but we need a new box. MidAmerica will sell us a box for $5,856 and install it for $550 - $700. He realizes this is under the amount that would require him to go to council but he just wanted to keep the public works committee informed on what he was planning. Right now he is waiting on another quote from the company we bought the truck from several years ago however last time his boxes were about $7,500. Polson questioned if we need a new box and a new truck. Hynek stated that we do. He said that the box is the main thing however, the 1990 has gone through 2 transmissions and we can’t find parts for it any more so he would like to trade it off. Polson questioned if Hynek is checking the state used vehicles. Hynek stated that he is checking the state auctions and auctions held by the city of Lincoln. He noted that he has found quite a few from other states but he is trying to purchase closer to home. Hynek stated that the truck he has looked at from MidAmerica has 100,000 miles and he is concerned that, that is too much. Member Davis stated that the Cummings motor might be all right however, he feels that is too many miles for all the other parts on the truck. Hynek also notes that the automatic is preferred when they are snow plowing. Kuzelka notes that the other is not a bad deal but it is also a 93 and kind of old. Hynek questions if they want him to focus on something newer. Kuzelka conforms that we are not in need of a truck today. Hynek agrees and states that there are some other places he can check on prices however, he cautions that they will need a new one soon. Kuzelka questions how much he is looking at spending. Hynek stated he would like to stay under 20,000. He hopes that the 2002 Chevy that has been giving him problems might be a good trade in and he can get something newer. Member Rogge clarifies that the plan is to get a new box now and then look into getting a new truck with box later. Hynek stated that, that is correct and he hopes to end up with a fleet of 4 trucks to plow snow with. He notes that if he can get one for 18,000 - 20,000 then a new one for 50,000 - 60,000 he will still be below budget. Kuzelka notes of the ones in the packet the Ford looks to be the best. Hynek stated that Friesen offered to look at whatever truck we pick out if it is ok with the committee. They said that it was. Member Kuzelka questioned if the truck that we are putting the box on is a good truck and Hynek said it was and that it would be the same size box as the existing one. Hynek also noted that he does not believe a tandem axel is what they need because they do a lot more than just plow snow and haul gravel with their trucks. As far as the box goes if the other bid comes within $500 or so of the current bid he might go that way because it is originally who we bought the truck form. He will also check a few other places before he purchases anything. Member Kuzelka made the motion to approve the purchase of a new box. And requested Hynek continue to research the purchase of a new truck. Member Rogge seconded the motion. By roll call, the vote 4 - "yes" (Rogge, Kuzelka, Davis and Polson) / 0 - "no". The motion passed.
6. With no further discussion and no comments from the public on non-agenda items, member Rogge made the motion to adjourn the meeting. Member Davis seconded the motion. All members voted “Ai” - (Rogge, Kuzelka, Davis and Polson) / 0 - "nay". The motion passed. Member Polson declared the meeting adjourned at 6:06 p.m.
Laura K. Bedlan
Public Works Committee Secretary