March 16th, 2010
6:30 p.m.
Chairperson Kuzelka made the statement regarding the Open Meetings Act as required by statute.
1. Chairperson Kuzelka called the meeting to order at 6:30 p.m. and asked for roll call. Other members present were: Davis and Lueders.
2. Next, was the motion to convene. Member Davis made the motion to convene. Member Lueders seconded the motion. By roll call, the vote was: 3 - "yes" (Lueders, Kuzelka and Davis) / 0 - "no". The motion passed.
3. Next, was the motion to approve the minutes of January 19th, 2010. Member Davis made the motion to approve the minutes. Member Lueders seconded the motion. By roll call, the vote was: 3 - "yes" (Kuzelka, Davis and Lueders) / 0 - "no". The motion passed.
4. Next, was Discussion and recommendation regarding the purchase of mower decks.
Mick Hynek Street Superintendant was present and explained to the committee that he has the opportunity to purchase two 2002 mower decks for 2,780 each. He explained that the existing mower decks are getting warn but that the mower is still in good condition. Member Davis asked if we have 5,560 in the budget to which Joe responded that we did. Member Kuzelka questioned when we bought the last mower. Mick said the last mower was bought a couple of years ago but that it does not do the job that the grasshopper does and he likes to use the other mower for the smaller jobs like the grass nuisances. The grasshopper is considered the main mower for the public works department and gets a lot more use. Davis questioned if we need more than one bid. The City does not need to competitive bid this item because it is under the maximum price limit. Kuzelka questioned what will happen to the old decks. Hynek suggested that they could either be used for parts or maybe traded in on the new decks. Mick noted that they do use the mower a lot and it has held up good over the last few years – he hopes with the new decks he will get another 4-5 years out of it. Member Lueders made the motion for the public works department to purchase the requested mower decks. Member Davis seconded the motion. By roll call, the vote 3 - "yes" (Davis, Kuzelka and Lueders) / 0 - "no". The motion passed
5. Next, was discussion and recommendations regarding the purchase of handicapped picnic equipment for the City Parks.
Mick Hynek Street Superintendant was present and explained that the city currently does not have any handicapped accessible picnic areas in the parks. He would like to pour a 10x12 slab somewhere close to the road at the City park and McNish park that allows for handicapped individuals to have direct access to a handicapped picnic tables and fire pit. Member Kuzelka questioned if we would need signs to which Hynek responded that we would probably put something up like “handicapped only”. Member Lueders questioned what the cost would be. Hynek stated that he felt it would be approximately $3,500 – $4,000 for both parks. Hynek mentioned that they might be able to use the Hardy trust fund to purchase the equipment. Joe parker the city administrator was present and stated that the fund has approximately $16,000 in it that might be able to be used for this project. Member Davis suggests that the city check to see if PVI makes these kinds of tables. Hynek stated that he would. Member Lueders and Kuzelka agreed that the idea was good. Member Lueders made the motion to recommend to council purchase of handicapped equipment for the city parks and requested the public works department put together prices for said handicapped equipment and present those prices to the council for approval to purchase with the Hardy trust fund. Member Davis seconded the motions. By roll call, the vote 3 - "yes" (Davis, Kuzelka and Lueders) / 0 - "no". The motion passed
6. Next, was discussion and recommendations regarding renegotiation of the Fairbury Girls Hoops Community Building Gymnasium usage contract.
Hynek stated that the Hoops contract is up for renegotiation. Heidi Miller was present and spoke on behalf of the Fairbury Girls Hoops. She noted that their numbers have continued to decreased over the last few years and for that reason they would like the opportunity to renegotiate the contract on a yearly basis. She questioned the fees, noting that last year they paid $600 and only used the building for 6 ˝ hours a week with a 1 day tournament (instead of the normal 3 days because of the decreased numbers). She also noted that the Hoops organization spent $800 on new mats. She then asked the committee to consider maintaining the contract price at $600 a year. Bedlan noted that Heidi would need to present her organization with the renegotiated contract that the committee agrees to tonight and if the Hoops organization agrees to it Hynek will then sign off on it. Member Davis questioned how long the season was and how many members there were in the Fairbury Girls Hoops. Heidi stated that they have 65 girls grade 3-8 and that the only girls using the community gym are 12 4th graders because of the adjustable rims and occasionally 13 7th graders. She stated that the season lasts from the end of November to the end of February. Member Kuzelka questioned if this is usually rented by the hour and approximately how many hours it is getting used by the Hoops. Bedlan stated that the regular price is $15 per hour. Heidi stated that according the signup sheet they are only using it 6 ˝ hours a week and doing some of the cleanup when they arrive. Member Kuzelka noted that cleanup is specified in their contract. Heidi noted that there are some concerns with being able to use the gym and community center side for concessions at their scheduled time because other organizations are using it. Hynek recognized her concern and stated that the city is in the process of dealing with that problem. Bedlan noted that the current contract allows for the option of renegotiation on a yearly basis if the city is contacted and if not the price will increase $50 every 2 years. Member Kuzelka stated that his belief is that if the use is the same and the rates are the same they should not increase the contract amount. Member Davis stated that there are certain fees just for building maintenance that go beyond basic cleanup and that is what the charges are to cover, however, he does not want the increase in fees to restrict youth activities there. Heidi clarified that the Fairbury Girls Hoops organization is requesting that the contract be continued at the $600 price and renegotiated yearly. Member Davis made the motion to continue the contract setting the fee at $600 with the option to be renegotiated yearly. Member Lueders seconded the motion. By roll call, the vote 3 - "yes" (Davis, Kuzelka and Lueders) / 0 - "no". The motion passed
7. Next, was discussion and recommendations on changing resolution 762 regarding permit and fee charges.
Bedlan stated that the change was to combine the newer pool charges from resolution 684 with resolution 762 creating the proposed resolution 772. Member Kuzelka questioned why they are removing the bingo license fee. Ruth Belding was present and stated that it is not required by the state anymore. Member Davis made the motion to recommend approval of resolution 772. Member Lueders seconded the motion. By roll call, the vote 3 - "yes" (Davis, Kuzelka and Lueders) / 0 - "no". The motion passed
6. There was no comment from the public on non-agenda items.
8. With no further discussion, member Davis made the motion to adjourn the meeting. Member Lueders seconded the motion. By roll call, the vote was: 3 - "yes" (Davis, Kuzelka and Lueders) / 0 - "no". The motion passed. Member Kuzelka declared the meeting adjourned.
Laura K. Bedlan
Public Works Committee Secretary